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Outsourcing to a Virtual Assistant (outsourced employee) can increaseproductivity, reduce costs and save you and your company time. Virtual Assistants, also known as VA’s, have been around for more than 10 years and in this day and age, utilize the technology era. They are highly qualified, educated and experienced people who basically can perform all of the same skills that traditional in-house staff provides. Many VA’s are College or University educated in business and office administration with work experience in an office setting.

We recommend a simple 3 step formula for determining what duties to assign an outsourced employee. First and foremost should be revenue producing functions. Simply write a list of what they should be. These include: appointment setting, cross-selling your existing customers on additional products and services (very important), telesales to new prospective customers, follow up sales calls on old leads that never closed, email blasting to generate new leads, internet sales, sending out online newsletters to existing clients, search engine optimization, blogging, article writing, handling your social networking (Facebook, Linked-in, Twitter, etc), updating your website with fresh content and articles, there are over 50,000 free classified advertising sites on the internet other than Craigslist.org they can post these ads for your business, and much more.

Secondly, are the revenue retaining activities. These include: customer service, technical support (online and on the phone), internet “live chat” on your website, invoicing, billing, taking phone payments, collections, sending out birthday or thank you cards and gifts to clients, fulfilling client information requests and more.

Third and last, are the non-revenue producing functions. These include: book-keeping, accounting, payroll, data entry, document and contract preparation, programming, research, answering your emails and cleaning up your inbox, scheduling and managing your calendar, acting as an answering service, fulfilling information requests from prospective clients, office management, employee scheduling, presentation preparation, making travel arrangements, desktop publishing, computer training, medical/legal transcription and more.

The benefits of outsourcing to a qualified VA are plentiful. VA’s use their own equipment so there is no wear and tear on your office equipment or a need for special equipment. By outsourcing to a VA rather than hiring an in-office assistant, you will never need to pay employment insurance, vacation pay, sick pay, or contribute to retirement plans and worker’s compensation.

There is no cost for training new or existing employees; VA’s are already qualified. There is no need for extra office space; VA’s do everything off location. There’s no need to worry about in-office employees requesting time off; VA’s are available when you need them. Like you, a quality outsourcing firm understands the needs of businesses today, ensuring the success of their clients. A good outsourcing firm values each and every client; it is because of these clients that they ensure your VA’s will aid in the success of your business.

How else can outsourcing to a VA save you money? VA’s are pre-trained and experienced individuals with the ability to catch mistakes made in-office, not only saving your business money but also protecting your business reputation.

And for those in-office employees that you cannot go without, a VA can take a little of the never-ending workload or less-important projects off their shoulders to ensure you, as a successful business, maintain your quality reputation and increase employee productivity.

So the question really should be, “why didn’t I do this years ago?”

We’ll be posting many more case studies within the next few weeks answering the question: How can our New York Virtual Office service help your growing business?

With our virtual office service, you can literally run your business from anywhere in the World and still have a fully operational, fully staffed office in New York. Your business will have a physical office address in an actual Corporate Office Business Center – not an obscure PO Box or made-up suite number in a simple mailbox operation. Hence, if one of your clients happens to show up at our office, they will be greeted by a receptionist in a pleasant and professional workplace in the trendy Flatiron District on Broadway! Yup, Broadway… The Great White Way! Having a physical New York City office address on Broadway can help bolster your business image. Everyone knows Broadway… It’s a World renown NYC thoroughfare!

If you need to physically meet with your clients, we will be ready for you! With meeting space located directly at your virtual office address (keep in mind that you may be using the address virtually, but it’s a full fledged brick and mortar operation!). The meeting space is equipped with a computer workstation with all the latest software and a nice big flat screen monitor; wifi internet connection, so you can connect directly with your laptop, internet phone, or other wireless device; a contemporary conference table with black leather seating for 5; a 4′ x 6′ whiteboard, with a colorful variety of markers and eraser; easel with a pad – you can use the easel for your presentation or use the Post-it brand easel pad with plethora of presentation markers; stereo speakers and an 84″ x 84″ projection screen. Have your presentation on your laptop? Then we have a state of the art projector available for you to project on our 9′ x 9′ screen. All of the artwork in our facilities are by a World renowned artist. You’ve seen his work!

While in the office, you will have a knowledgeable administrative assistant assigned to your meeting to assist with administrative support, supplies, technical help, digital projector setup, printing, copying, water service, catering, lunch recommendations, car service, transportation bookings, etc. Just like in any fully functional and staffed office.

VH International Business Solutions has been doing this since 1990, so rest assured, you and your business will be well taken care of.

How can a Virtual Office help grow my business?

Have you ever asked yourself that question?

We’ve posted a few case studies of clients who have used our New York Virtual Office service with immense success!  The case studies shown will illustrate the significant positive changes in their business and the freedom that they have experienced since subscribing to our New York virtual office and business support service.

Case Study: James, His Law Firm and a NYC Virtual Office

Case Study: Donald, His Publishing Company and a NY Virtual Office

Case Study: Kris, Erica and a NY Virtual Office

Leonard, Kiara, and Siobanne’s case studies will be posted shortly, so please check back for updates.

If you are a past or current client and would like to submit a story, please email info@virtualofficefaq.com or leave a comment.  All personal names and company names will be kept confidential.

A New York City business presence and office address may actually help your business grow – as illustrated in the examples above..  Keep in mind that you can be anywhere in the world, a citizen of any country, and have a New York Virtual Office.  By establishing a presence in what is undoubtedly one of the most renown cities in the world, you will enjoy a physical office address with an international flavor.

An executive office center can provide you with a professional physical office address. A brick and mortar presence in a professional environment will add credibility to you and your business; you can be working in a small town or a remote village and still have access to a prestigious business address in a world renowned City on a famous Avenue, such as New York City’s Broadway.

If you have yet to open your Virtual Office in New York, simply apply online today, complete your application, and in about a business day you can hit the ground running with a New York physical office address for as little as $25 per month.

How can VH International Business Solutions help you?